Whether I’m working on a small display ora large ultrawide one. Having a good strategy organizing all my applications and windows on the screen really helps me stay productive while working on the computer. I use a mixture of tools and Windows 10 features that allow me to quickly arrange my applications in different layouts and easily divide up my large screen, I’m able to group applications together with a tab structure so flipping between my apps or different reference material is quick and easier to manage.
And when I need to switch to a completely different task or want to take a quick break, a fresh virtual desktop is just a couple keystrokes away and then back again in a flash. Hi, I’m David and these are my favorite ProductivityApps and features I use on my Windows 10 PCs.
In my setup, By holding down the shift button, I can quickly drag and drop my windows into this priority focus layout with the main app, being largest in the middle, and the sides used for any reference material. Or if I want to compare more documents side by side, using the Windows and Tilda shortcut, I can choose my 4 up the layout to put everything into 4 equal windows. Or now if I need to start video editing. I also have a profile for that where PremierePro can occupy most of the screen on the right. I can do all of this, and still have the flexibility to manually resize the applications, and free float other reference tools and windows as I see fit. I used to use DisplayFusion for this, and have even used the packaged Dell Display Manager for a while too, but I’ve now switched to using the Window’s PowerToys FancyZone feature instead.
It’s perfectly capable of this typical workflow, works on my all Windows devices, and it’s free. In my experience there have been some odd bugs here and there using the app, the alignment of windows isn’t perfect with stuff overlapping or leaving weird gaps, and if you have a multi-monitor setup you have to use workarounds to get it to work. But regardless, I highly recommend it and even find value using it on my smaller screens to optimize the limited space.
Next, up is the app called Groupy, which basically lets you put all your applications into tabs similar to the way your web browser does. For my workflow sometimes, I can have 10,15 plus applications running at the same time. And finding the right one buried in the taskbar is an inefficient workflow for me. With Groupy, I drop all my tools applications like to-do lists, notes, emails, file explorers together into one floating window. And can easily switch between them with the tabs on top. Next, I’ll group together all my relevant reference material together like a web browser, excel sheets, word documents, and arrange that to the side.
Again with all the tabs quickly accessible at the top I can switch between all my reference material and organize them in a way that makes sense for me to quickly flip through them and find what I need. And finally that main window in the middle where I’ll put the primary document I’m working on. Usually, this is just one application but if I need to update one of those reference documents, it’s easy for me to move it from one group to the other, or even free float it, or back to where it started again to keep everything nice and organized. This has been a huge help to me keeping organized with multiple windows open and find it just as beneficial when screen real estate is limited to my laptops and works well in combination with the FancyZone feature to lay the groups across the screen.
In my experience, don’t be surprised again if you encounter the odd bug when using this grouping tool. And this is a paid application that costs about $5 but at least the Steam version lets you install it onto up to 5 devices concurrently. Also, I recommend testing out the free trial before just to make sure it works for you before buying it.
And finally the last feature I’ll mention is the Windows Multiple Desktops feature. Once in a while, during my work, I’ll need to switch tasks to something completely unrelated. Instead of cluttering my screen with more applications. Pressing the shortcut Control Window D opens up a fresh desktop so I can do something like pull up Photoshop and related artwork to make creative edits. And when I’m done I can quickly swap back and forth between the different workflows with a simple shortcut key. I try to use this feature sparingly because it does have some odd quirks that can quickly lead you to a path of being even more confused and disorganized. But it’s a nice way to change focus or take a break without needing to minimize all the windows or add extra clutter to your existing screen.
So in the end. I’m really happy with these new tools and features I can leverage to optimize my workflow working with multiple documents and applications on my Windows PCs. But if you have any suggestions or other apps you recommend, let me know in the comments below. But I hope you guys enjoyed this one. You know what to do.